Intercompany Integration Solution for SAP Business One

Intercompany Integration Solution for SAP Business One

Growing organizations that control more than one legal business entity are sometimes faced with the challenge of how to share data between partner companies. 

The Intercompany Integration Solution for SAP Business One enables businesses running SAP Business One to manage intercompany transactions for multiple companies by automatically replicating corresponding transactions across multiple company databases. Automating the replication of such transactions significantly reduces the amount of end-user effort needed to maintain intercompany trading financial statements.

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Key features of the Intercompany Integration Solution for SAP Business One include the following:

· Multi-Instance Support
Supports SAP Business One companies located across multiple physical servers and geographies as well as deployments on a single machine.

· Cross Localization Support
Supports SAP Business One companies running on different localizations.

· Multiple Currency Support
Supports intercompany transactions in local and foreign currencies.

· Master Data Replication
Supports the replication of essential master data between companies.

· Global Data Authorization
Enables administrators to set up authorizations for users to add, update, and remove global business partners, global items, global bill of materials, and global price lists.

· Global Data Distribution
Enables users to create predefined data distribution templates that can be used to replicate specific global business partner, global item, global bill of materials, and global price lists masters to specific branch companies.

· Consolidated Credit Limit Check
Allows users to restrict the creation of sales document for certain customers and prompt a warning message based on the consolidated credit limit and consolidated account balance.

· Marketing Document Exchange
Makes possible the exchange of reciprocal marketing documents between branch companies, therefore saving time and increasing the efficiency of the organization as redundant data entries are eliminated.

·  G/L Allocations
Allows allocations of incomes and expenses across branch companies.

·   G/L Allocation Posting Templates
Enables users to create pre-defined G/L allocation templates that can be used when posting recurring G/L allocation transactions.

·  Recurring G/L Allocation Postings
Enables users to create recurring G/L allocation posting templates that can be executed individually based on reoccurring information. Users can set the application to display the Recurring G/L Allocation Transactions window at the time of connection to the add-on.

·  A/P Service Invoice Allocations
Allows the allocation of expenses booked through A/P service invoices across branch companies.

·  A/R Service Invoice Allocations
Allows the allocation of income booked through A/R service invoices across branch companies.

·  Centralized Payments
Allows the delegation of vendor invoices for payment to another branch company, allowing for centralized payment processing to external vendors.

·  Multi-Level Financial Consolidation
Allows the journal entries of all branch companies to be consolidated into a dummy consolidation company, enabling a single, easy way of running SAP Business One financial reports for the entire organization

The consolidation feature allows users to do the following:
  1. Set up multi-level consolidation hierarchy to enable group-wise reporting.
  2. Handle multiple currency consolidations.
  3. Use different chart of account structures for each branch and consolidation company.
  4. Set the application to automatically run the consolidation process based on defined schedules.
The Intercompany Solution enables users to generate the following consolidated financial statements:
  1. Consolidated trial balance
  2. Consolidated profit and loss statement
  3. Consolidated balance sheet

· Journal Voucher Consolidation

Enables users to consolidate journal vouchers as part of consolidation processing.

·  Service Management
Caters to service-oriented scenarios by replicating the customer equipment card, service contract, and contract template masters.

·  Branch Inventory in Warehouse Report
Allows users to view in stock, committed, ordered, and available quantities of all global Items. Users can drill down to the warehouse level to check stock or summary mode that shows the overall stock levels for all companies.

· Consolidated Balances by Business Partner Report
Allows users to view business partner balances for all global business partners, either individually per company or summarized for all companies.

·  Consolidated Sales Analysis Report
Displays the sales analysis report for each branch company in a single report.

·  Remote Query Execution
Extends the Query Generator and Query Wizard tools in SAP Business One by allowing users to execute queries across all company databases, thus enabling ad-hoc reporting in the Intercompany Integration Solution.

·  Business Transaction Notifications
Allows users to receive notifications for all intercompany transactions, either as a system alert in SAP Business One or by email.

 · Custom UDF Replication
Enables users can choose to replicate custom UDFs (user-defined fields) in item master, business partner, and marketing documents supported by the document exchange cycle. Users can also choose to replicate custom UDFs in journal entries and journal vouchers during consolidation processing.

·   Custom UDT Replication
Allows users to configure the solution to replicate UTDs between branch companies.

·   Auto-Retry of Failed Transactions
Allows users to set the system to automatically retry failed transactions after a specified time interval.

·  Auto-Delete of Successful Transactions
Allows users to set the system to automatically delete log information for successful transactions after a specified time period.

·  Custom Language Tool
Enables authorized users to upload custom language resource strings to be displayed on the application´s user interface.

·  Company Template Configuration

Allows users to create custom templates for specific branch companies using the Intercompany Landscape.

The company template configuration function has the following features:

  1. Graphical user interface for viewing and defining company templates.
  2. Default, predefined company templates available for each localization.
  3. Defines replication behavior of master data and business transactions in recipient companies (in other words, sending and receiving the business object from and to the SAP Business One company).
  4. Additional customization of the company template to receive specific developer interface operations for each business object in the recipient company (in other words, add, update, and delete operations)
  5. Configurable custom field list for each business object.
  6. Business transaction notifications alerts in recipient companies for each business object .

Implementation Wizards
Provides implementation wizards to implement the Intercompany Solution quickly and easily.


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