The global data distribution feature enables you to create predefined data distribution templates. The global data distribution template defines the custom recipient list (SAP Business One companies) for master data replication. The data distribution template always supersedes standard recipient lists during the replication cycle. 

Users can define data distribution templates to replicate specific global business partner, global item master, global bill of materials, and global price lists masters to chosen branch companies.

Creating Data Distribution Template

Note

​For information about the fields displayed in the Global Data Distribution Template window, see the Global Data Distribution  knowledge article.

To create a data distribution template, perform the following steps:

1.    In the SAP Business One Main Menu, choose Administration -> Setup -> Intercompany -> Global Data Distribution. The Global Data Distribution Template window appears

​2.    In the Global Data Distribution Template window, specify a Template Code.

3.    From the dropdown list in the Object field, specify an object for the template.

4.    In the Branch Code field, select the branch to which you would like to replicate the data.

5.    To save the distribution template to the database. choose Add.

Note

While updating the global data distribution template, it is only possible to select branch codes, which were not previously selected. Similarly, you cannot unselect branch codes, which were previously selected and saved.

Caution

Once a global data distribution template is added, it cannot be removed.

Assigning Data Distribution Template

After you have created a global data distribution template, you can assign the template to the following masters:

1. Item Group:  
   You can assign the distribution template code to an item group. 

When a user creates new global item master data with a template assigned to the item group, the template is automatically assigned to the item master data.

To assign the distribution template code to an item group, use the Item Groups - Setup  window (in the SAP Business One Main Menu, choose Administration→ Setup → Inventory→ Item Groups).

      The following field has been added to the Item Groups - Setup  window and is relevant to the Intercompany Integration Solution:       

Field	Description
Distribution Template Code	Press TAB in this field and select the relevant distribution template code.

2. Item Master Data: 
   You can assign the distribution template code to item master data. 

When a global item is assigned a distribution template code, the item replicates to the branch companies defined in the distribution template. If you do not assign a distribution template code, the global item master will replicate to all branch companies. If you add the global item master without applying a distribution template code, you will not able to apply the distribution template code later.

If the item master contains an item group that has been assigned a distribution template, the template code is automatically populated in the item master data; however, you can change the template code before adding the global item.

To assign the distribution template code to item master data, use the Item Master Data window (in the SAP Business One Main Menu, choose Inventory → Item Master Data). 

      The following field has been added to the Item Master data window and is relevant to the Intercompany Integration Solution:

Field	Description
Distribution Template Code	Press TAB in this field and select the relevant distribution template code. Note After the template code has been assigned and the item is added or updated, the distribution template code cannot be changed or removed.

3. Business Partner Group: 
   

You can assign the distribution template code to a business partner group.

When you create new global business partner data with a template assigned to the business partner group, the template code is automatically assigned to the business partner data.

To assign the distribution template code to a business partner group, use the Vendor Group Control Accounts window (Administration → Setup → Intercompany → Vendor Group Control Accounts) or Customer Group Control Accounts window (Administration → Setup → Intercompany → Customer Group Control Accounts). In the Distribution Template Code field, press TAB and select the relevant distribution template code.

4. Business Partner Master Data: 
   

You can assign the distribution template code to business partner master data.

When global business partner master data is assigned a distribution template code, the business partner master replicates to the branch companies defined in the distribution template. If you do not assign a distribution template code, the global business partner master will replicate to all branch companies. If you add the global business partner without applying a distribution template code, you will not be able to apply the distribution template code later.

If the  business partner master contains a business partner group that has been assigned a distribution template code in the Vendor Group Control Accounts or Customer Group Control Accounts window, the template code is automatically populated in the business partner data; however, you can change the template code before adding the global business partner.

To assign the distribution template code to business partner master data, use the Business Partner Master Data window (in the SAP Business One Main Menu, choose Business Partner → Business Partner Master Data → General tab).

      The following field has been added to the Business Partner Master Data window and is relevant to the Intercompany Integration Solution:

Field	Description
Distribution Template Code	Press TAB in this field and select the relevant distribution template code. Note After the template code has been assigned and the business partner is added or updated, the distribution template code cannot be changed or removed.

5. Bill of Materials: 
   

You can assign a distribution template code to bill of materials. 

When a global bill of materials is assigned a distribution code, the bill of materials replicates to the branch companies defined in the distribution template. If you do not assign a distribution template code, the global bill of materials will replicate to all branch companies. If you add the global bill of materials without applying the distribution template code, you will not be able to apply the distribution template code later.

To assign a distribution template code to bill of materials, use the Bill of Materials window (in the SAP Business One Main Menu, choose Production → Bill of Materials).

      The following field has been added to the Bill of Material s window and is relevant to the Intercompany Integration Solution:

Field	Description
Distribution Template Code	Press TAB in this field and select the relevant distribution template code. Note After the template code has been assigned and the bill of materials is added or updated, the distribution template code cannot be changed or removed.

6. Price Lists: 
   

You can assign a distribution template code to price lists. 

When global price lists are assigned a distribution template code, the price lists replicate to the branch companies defined in the distribution template. If you do not assign a distribution template code, the global price lists will replicate to all branch companies. If you add the global price lists without applying the distribution template code, you will not be able to apply the distribution template code later.

To assign a distribution template code to price lists, use the Price List window (in the SAP Business One Main Menu, choose Inventory → Price Lists→ Price Lists).

      The following field has been added to the Price Lists window and is relevant to the Intercompany Integration Solution:

Field	Description
Distribution Template Code	Press TAB in this field and select the relevant distribution template code. Note After the price list is added or updated with the template code, the distribution template code cannot be changed or removed.