Accepting Allocation Transactions – Invoice Type Allocation in A/P Service Invoice Allocation in Intercompany Solution

Accepting Allocation Transactions – Invoice Type Allocation in A/P Service Invoice Allocation in Intercompany Solution

To accept an allocation transaction, perform the following steps in the receiver systems.

  1. In the Draft Documents window:
  1. From the User dropdown list choose the B1i user
  2. Choose and display the interbranch draft A/P invoice.
  1. The account on this draft A/P service invoice row would be the default expense account as defined in the default accounts setup of the receiver company / companies. 
  2. If the G/L account selected while creating the allocation in the sender system is classified as either Balance Sheet or Profit and Loss, and a corresponding account for that category exists in the receiver company, that account will be used instead of the default expense account or default income account.
  3. If the allocation account is selected for a branch code in the bottom matrix, then this allocation account will be used instead of the default expense account in the receiver company. If the allocation account is selected, then it is always given posting priority in the receiver system.
  4. Before posting the A/P invoice, you can change the default expense account to any other specific G/L account.
  5. Change the Status field to Accept or Reject depending on your decision.

If you set the status to Reject and update the draft A/P invoice:

  1. The application automatically closes the draft document.
  2. The system sends an alert message to the Alert User (defined in intercompany alert administration setup) of the sender system, indicating an update of the A/P invoice
  3. An A/R invoice cancellation document is created for the allocation A/R invoice in the sender system. The A/R invoice cancellation document number is displayed in the Rejected Document Number field in the bottom matrix of the Allocation window in the sender company.

If you choose the status as Accept and add the draft A/P invoice, the system sends an Alert message to the Alert User of the sender system, indicating an update of the A/P invoice. 

Note

  1. The status of the A/P invoice is updated in the A/R invoice of the sender system. If the A/P invoice is posted, the Confirmed field is selected. Additionally A/P Invoice No field is updated. The user of the sender system can view the status of the A/P invoice by navigating to the corresponding A/R invoice.
  2. The status of the A/P invoice is also updated in the bottom matrix of the allocation entry in the sender system. If the A/P invoice is posted, the Confirmed field in the bottom matrix is selected. Additionally Document Number, Posting Date fields are updated. The user of the sender system can view the status of the A/P invoice by navigating to the corresponding allocation entry using the Allocation window.
  3. To assign a tax code automatically in receiving branch company, select the checkbox Automatically Assign Tax Codes to Receiving Documents in Intercompany Trade in the intercompany General Setting. The tax code is assigned only if the tax code and tax rate of the sender company document are matched with the receiver company document.


Next Step: Sample Transaction Flow – G/L Type Allocation in A/P Service Invoice Allocation in Intercompany Solution