Centralized Payments in Intercompany Solution

Centralized Payments in Intercompany Solution


The Centralized Payments feature enables branch companies to delegate to other branch companies the task of making outgoing payments on their behalf. For example, the head office company could make vendor payments centrally on behalf of its subsidiary companies.

Note

Only A/P Invoices of global vendors can be delegated to branch companies.

Window Enhancements

Outgoing Payment Window

The following fields have been added to the window and are relevant to the Intercompany Integration Solution. For details of other fields in the Outgoing Payment window, refer to the SAP Business One Online Help.

Field

Description

Intercompany Document

Indicates that the outgoing payment is a delegation entry. 

The system automatically selects this field when user delegates an A/P invoice payment line. 

Delegation Company

Enter the Branch Code of company to whom the payment line is to be delegated.

Delegation Branch

If receiver company is Multiple branches enabled, Specify the receiver company branch code.

Contact Person

Enter the name of the contact person to whom the email notification is to be sent.

Delegate

Choose this button to post the delegation entries for the selected payment lines.

Payment Detail

Choose this button to open the payment detail made by the receiving branch company

Choosing the Payment Detail button opens the Payment Detail window. Payment Detail window contains the following fields

Field

Description

Receiver Payment No.

Displays the receiver company payment no.

Payment Date

Displays the receiver company payment date.

Paid Amount

Displays the receiver company paid amount.

Note

All fields in the Payment Detail window are read-only and are updated automatically by the system.

Incoming Delegation

This window displays information relating to incoming delegation entries. 

To open the Incoming Delegation window, choose Banking → Outgoing Payments → Incoming Delegation.

Note

The delegation in the sender system is created for a payment line against an A/P invoice. Fields 4 through 12 refer to this A/P invoice.


Incoming Delegation Window

Field

Description 

Document No.

When user post a delegation in the sender system, a reciprocal journal entry is created in the receiver system for the incoming delegation. This field displays the number of the journal entry.

Delegation Ref.

When user post a delegation in the sender system, an outgoing payment is created to the Due From account. 

This field display the number of the outgoing payment entry in the sender system.

Delegation Date

When user post a delegation in the sender system, an outgoing payment is created to the Due From account. 

This field displays the posting date of the outgoing payment entry in the sender system.

Vendor Code, Vendor Name

Display the code and name of the vendor on the A/P invoice (see note above).

Sender Doc. No.

Displays the document number of the A/P invoice.

Sender Installment

Displays the installment number of the payment line.

Document Date

Displays the document date of the A/P invoice as seen in the Outgoing Payment window.

Due Date

Displays the due date of the A/P invoice as seen in the Outgoing Payment window.

Document Remarks

Displays the document remark of the A/P invoice as seen in the Outgoing Payment window.

Currency Code

Displays the currency code for the delegation entry.

WT Amount

WT Amount which is Delegated.

  Note

This field is only relevant for the Brazil localization.

Delegation Amount

Displays the line level total payment of the outgoing payment entry in the sender system.

Payment Amount

Displays the total amount due of the outgoing payment entry in the sender system.

Sender Company

Displays the branch code of the sender system that created the delegation entry.

Nota Fiscal No.

Nota Fiscal details of the A/P invoice.

Note

This field is only relevant for the Brazil localization.

Series

Series details of the A/P invoice.

Note

This field is only relevant for the Brazil localization.

Subseries

Subseries details of the A/P invoice.

Note

This field is only relevant for the Brazil localization.

Model

Model details of the A/P invoice.

Note

This field is only relevant for the Brazil localization.

Sample Transaction Flow







Executing Centralized Payment Transactions

To delegate an outgoing payment line to another branch company, perform the following steps:

Step

Company A – Process

Company B – Process

1

Display the Outgoing Payment window.


2

In the Code field, specify the vendor code to load all payment lines for the selected vendor.


3

In the Delegation Company field, specify the branch code of the company to which the delegation is to be made.

Note

If receiver company is branch enabled, Specify the receiver company branch code in the Delegation Branch field


4

From the Outgoing Payment window matrix, choose the payment lines that have to be delegated.


5

Choose the Delegate button.

A journal entry is automatically created in Company B for the incoming delegation.


6


Open the Incoming Delegation window to display and note the incoming delegation details.  

7


Display the Outgoing Payment window.

8


In the Code field, specify the vendor code (same as incoming delegation) to load all payment lines for the selected vendor.

9


Post the outgoing payment against the delegation line.

10

Choose the Payment Detail button to view the receiver company payment details.




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