The application allows you to activate the new licenses or deactivate the existing licenses or changing the sandbox system to a production system using the Manage license option. 

With the Manage License option, you can also get the updated license information from the license server immediately. You may require to manually refresh the license definition in case of any manual upgrade in your subscription to apply it with immediate effect. Otherwise, the system is designed to auto-update the license information periodically.

To activate/deactivate the new licenses or retrieving the latest license information from the license server perform the following:

In the Administration Console, in the top menu bar, choose the Setup option. In the left frame, choose the Manage License option.

Manage License page is displayed. 

 

The above License Entitlements GUI (Graphical User Interface) is available in Intercompany Solution version 50 and above.

For Intercompany Solution versions lower than version 50, please refer to the subscription in the sales portal or license email for the license user count and expiration date.

1. Select the SLD Category.

1. In the activate section, in case if you would like to replace the existing license i.e. converting the sandbox system to the production system. Then provide the new license information as Email, System Type, and new License Key on Activate section and choose Save.
   
2. In the License Entitlements section, you can view all the activated or de-activated license details such as License Key, License Type, User Count/Status, Email/Subscription No. and Expiration Date. You also have the buttons available to perform various actions related to the specific license.
   

   The fields and buttons in the License Entitlements section are as follows:

   ·         License Key: Shows the license key.

   ·         License Type: Shows the license type whether Production or Sandbox.

   ·         User Count/Status: Shows the no. of users in the license key and activation status whether Active or Inactive.

   ·         Email/Subscription No.: Shows the registered email on the which the license was delivered and the subscription number.

   ·         Expiration Date: Shows the license expiry date and no. of days left for expiration.

   ·         Copy Key: You can copy the complete license key by clicking on the Copy Key button.

   ·         Delete: You can delete the license key entry from this section by clicking on this button.

   ·         Refresh: You can refresh the license key by using this button. In case if you would like to retrieve the latest license information from the license server. You may require to manually refresh the license definition in case of any manual upgrade in your subscription to apply it with immediate effect.

   ·         Activate/De-activate: You can activate or de-activate the license key by using this button.

   ·         Manage Subscription: Using this button, you can view specific subscription details directly in your account on the Walldorf Portal.

   ·         Request Extension: In the case of a sandbox license, you can directly request an extension of the Sandbox License. On clicking this button, you will be redirected to your email with all the details pre-filled in the email like Send To, Sandbox license key, subscription details, etc.

1. In case if you would like to change your system hardware or move the application to another system then you should first deactivate or returns the existing license. Click the De-activate button to deactivate the license key that you wish to de-activate.
   
2. On deactivation, the license count reinstates.
3. The Deactivation confirmation prompt appears. Choose Yes, to confirm the deactivation.                

The above License Entitlements GUI (Graphical User Interface) is available in Intercompany Solution version 50 and above.

The above GUI (Graphical User Interface) is available in Intercompany Solution versions lower than version 50.

Afterward, the license gets released and solution deployment gets deactivated.

1. In the Refresh License Info section, in case, if you would like to retrieve the latest license information from the license server. You may require to manually refresh the license definition in case of any manual upgrade in your subscription to apply it with immediate effect. Choose the Refresh button.          
   

     Note

 · Multiple license keys can be activated consecutively, in case you have purchased more than one Walldorf licenses for the users. However, only one out of the sandbox or the production license type can be activated in a SLD category.

· In case of system crash, you should contact the application support team to get the new license key. 

· The user will receive the license renewal popup 30 days before the license expiration. This pop-up will be displayed in the SAP B1 and the Manage License screen in the Intercompany Administration Console.

Allocating the Intercompany Solution license to User

To allocate the intercompany license to users, perform the following:

1. In the Administration Console, in the top menu bar, choose the Setup option. In the left frame, choose the User Allocation option.

            User Allocation page is displayed. 

2. In the User Allocation page, select the SLD Category.

4. Select the SAP B1 Company select the option “ALL” or any specific company branch code. If the specific company is selected then application loads the SysId and Branch Code of the SAP B1 Company.
   
5. In the filter option, Show All, Allocated or Non-Allocated can be selected as:
   • Show All: Shows all the Users available in the SAP Business One company.
   • Allocated: Shows a list of users who have been allocated Walldorf licenses.
   • Non-Allocated: Shows a list of users who have not been allocated Walldorf licenses.
   


6. Choose the Get Users button to fetch the user details from SAP Business One Company.
   A list of all available users is displayed.

8. Select the check box next to the users to which you would like to allocate the license.
   

Note

·         In case, the SAP B1 User is not listed here, click on the "Refresh License Info." button in the Administration-> Integration Hub -> Feature Activation screen in all the participant SAP B1 companies.

·         All the common users exist across the companies are listed on top.

·         Select the checkbox on the top to select or de-select all the users in the list for each company.

·         The user selection checkbox is grayed out if the particular user doesn't exist in the company and it can not be selected.           

10. After selecting the users choose the Allocate License button. The application prompts the user "This action will save the license allocation to user(s). This may take few minutes; do you want to continue?" choose Yes to continue.
    
11. The User Allocation Result window is displayed. This window displays the status of user allocation.
    

Note

In the User Allocation Result screen, the following icons are displayed:

 This icon represents the license is allocated successfully.

   This icon represents either the license is not allocated or removed successfully.

                    

This icon represents the license allocation process is in progress.

12. You may also check the user allocation result status by choosing the Check Status button.
    

Note

⦁   You should always have a valid intercompany license count as SAP Business One license count, otherwise, the user list will not be displayed in the User Allocation window.

⦁  You can allocate users with an intercompany license with the max limit of SAP Business One license in a particular company.

Similarly, you may deallocate the license assigned to users by un-selecting the check box next to the users and then choosing the Allocate License button.

To manage the license you need Internet on the machine where you are activating/deactivating the Walldorf License. In case you have restricted access, please whitelist the URL - https://hooks.walldorfsolutions.com