Scenario 1: Interbranch One-to-One Purchasing/Sales Transaction
Process Steps:
|
Step |
Action |
Document Creation |
Remarks |
|
1 |
Company A raises a purchase quotation on Company B. |
Manual |
|
|
2 |
A draft sales quotation is created in Company B |
Automatic |
|
|
3 |
A user in Company B convert the draft Sales Quotation to a firm document with prices and quantity. |
Manual |
|
|
4 |
The Quoted Qty. and Unit Price field of Purchase Quotation is updated by the Unit Price and Quantity value specified in the Sales Quotation. |
Automatic |
|
|
5 |
A user in Company A creates the purchase order against the purchase quotation added in step 1. |
Manual |
|
|
6 |
Company A raises a purchase order on Company B. |
Manual |
|
|
7 |
A draft sales order is created in Company B. |
Automatic |
|
|
8 |
A user in Company B converts the draft Sales Order to a firm document. |
Manual |
|
|
9 |
A user in Company B creates a Delivery against the Sales Order added in step 8. |
Manual |
|
|
10 |
A draft Goods Receipt PO is created in Company A |
Automatic |
|
|
11 |
A user in Company A converts the draft Goods Receipt PO to a firm document. |
Manual |
|
|
12 |
Company B raises an A/R invoice with reference to the Delivery (added to the system in step 9). |
Manual |
|
|
13 |
A draft A/P invoice is created in Company A. |
Automatic |
|
|
14 |
A user in Company A converts the draft A/P Invoice to a firm document. |
Manual |
|
|
15 |
Company A raises a Goods Return with reference to the Goods Receipt PO (added to the system in Step 11). |
Manual |
For return of goods |
|
16 |
A draft Return is created in Company B. |
Automatic |
|
|
17 |
A user in Company B converts the Return document to a firm document. |
Manual |
|
|
18 |
Company A raises an A/P credit memo with reference to the A/P invoice (added to the system in Step 14). |
Manual |
For return of goods after A/P Invoice |
|
19 |
A draft A/R credit memo is created in Company B. |
Automatic |
|
|
20 |
A user in Company B converts the draft A/R Credit Memo to a firm document. |
Manual |
|
Note
1. To view the interbranch draft documents, open the Draft Documents window and from the User dropdown list choose the B1i user2. In service type sender documents, in the Receiver Account Code field, if you specify the G/L account, then this account will be used instead of the receiver company´s default expense account (defined in the default accounts setup of the receiver company). If the G/L account is specified, and it is always given posting priority in the receiver system.To set up the replication schedule for the receiver account, in the Administration Console, choose the Preferences option. In the left frame, choose Allocation Acct Scheduling and complete the setup. You can set the schedule to reoccur at a defined time on a daily or weekly basis.You can also synchronize the receiver account from SAP Business One by choosing Administration → System Initialization → Company Details → Accounting Data tab. In the Allocation Accounts Synchronization field, choose the Sync button.3. In service type receiver documents, if the G/L account selected while creating the document in the sender system is classified as either Balance Sheet or Profit and Loss, and a corresponding account for that category exists in the receiver company, that account will be used instead of the default expense account.4. In service type sender documents, if the G/L account selected is not classified as Balance Sheet or Profit and Loss, and you have not specified the G/L account in the Receiver Account Code field, then the default expense account (defined in the default accounts setup of the receiver company) will be used in receiver document.5. If Multiple Branches is enabled in any of the company configured in the landscape, The system will not allow you to change the branch field value in the intercompany type draft receiver documents.6. If user has selected the Direct creation of Firm Marketing Document in the intercompany General settings.The application will create the firm document instead of draft.The tax code selection in the document is mandatory in the receiver company. User can use the tax code determination for setup the same.The firm document can only be created,If sender company document total matches with receiver company document total.To open the General settings , In SAP Business One Main Menu, choose Administration → Setup → Intercompany → General Settings.7. Direct creation of firm marketing document is available on the following cycles:
- Purchase Order to Sales Order
- Delivery to Goods Receipt PO
- A/R invoice to A/P invoice
- A/R Reserve Invoice to A/P Reserve Invoice
- Goods Return to Return
- A/P Credit Memo to A/R Credit Memo
- A/R Debit Memo to A/P Debit Memo
Next Step: Scenario 2: Interbranch Purchasing/Sales Transaction to an External Customer
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