A new window, Allocation, has been introduced in SAP Business One to allocate A/P service invoices to other branch companies.
To display the Allocation window, navigate to an open A/P Service Invoice, and choose the Open Allocation button.
Allocation Window
|
Field |
Description |
|
Allocation Type |
Two types of allocation are supported. Choose either G/L or Invoice from this dropdown list. |
|
Branch |
Displays the Branch as on the A/P service invoice. |
|
Description. |
Displays the description of the G/L account as on the A/P service invoice. |
|
G/L account |
Displays the G/L account as on the A/P service invoice. |
|
Total (LC), Tax Amount |
Display the total amount in local currency and tax amount as on the A/P service invoice. |
|
Posting Date |
Displays the posting date as specified in the A/P service invoice.If required, you can change the date. |
|
Project |
Displays the project as specified in the A/P service invoice. |
|
Distr. Rule |
Displays the distr. rule as specified in the A/P service invoice. |
|
Dimension |
Displays the dimension as specified in the A/P service invoice. |
|
Freight 1 (LC) |
Displays the Freight 1(LC) amount as on the A/P Service Invoice. |
|
Freight 1 Tax(LC) |
Displays the Freight 1 Tax (LC) amount as on the A/P Service Invoice. |
|
Freight 2 (LC) |
Displays the Freight 2(LC) amount as on the A/P Service Invoice. |
|
Freight 2 Tax(LC) |
Displays the Freight 2 Tax (LC) amount as on the A/P Service Invoice. |
|
Freight 3 (LC) |
Displays the Freight 3(LC) amount as on the A/P Service Invoice. |
|
Freight 3 Tax(LC) |
Displays the Freight 3 Tax (LC) amount as on the A/P Service Invoice. |
|
Distribution Amount |
Displays the Distribution amount as on the A/P Service Invoice. |
|
Total Allocation Amount |
The maximum amount that can be allocated per row. Use the following formula to calculate the total allocation amount: [{ Total (LC) + Tax Amount (LC) – Discount } + { Freight 1 (LC) + Freight 1 Tax (LC) + Freight 2 (LC) + Freight 2 Tax (LC) + Freight 3 (LC) + Freight 3 Tax (LC) } + Distrib. Amount (LC)] Where Discount = [ Discount % / 100 * Total (LC) ] |
|
Journal Entry |
Displays the journal entry number for the allocation line. |
|
Account Classification |
When an account is selected in the top matrix of the Allocation window, the account classification defined for the account in the chart of accounts is copied to this field. |
|
Account Type |
When an account is selected in the top matrix of the Allocation window, the account type defined for the account in the chart of accounts is copied to this field. |
|
Allocated |
This checkbox becomes selected once the A/P service invoice is allocated to a branch company. |
|
Allocation Method |
The system supports two methods of allocation. Choose either Amount (default) or Percentage from this dropdown list. |
|
Calculate Allocation Amt / % |
When the value in the Allocation Method dropdown field is Amount, the caption of this button is Calculate Allocation %. Choose the button to:
When the value in the Allocation Method dropdown field is Percentage, the label of this button is Calculate Allocation Amt. Choose the button to:
|
|
IC Branch Code |
Press the TAB key in this field and from the Choose from List window select the IC branch code of the company to which the allocation is to be made. |
|
Receiver Branch Code |
If receiver company is branch enabled, Specify the receiver company branch code. |
|
Receiver Branch Name |
Displays the receiver branch name. |
|
Allocation Account, Name |
The code and name of the allocation account. Press TAB in this field and select the relevant allocation account for the receiver company. |
|
Allocation % |
When the value in the Allocation Method dropdown field is Percentage, you can enter a percentage value here that can be used to calculate the corresponding Allocation Amount. The total of all line percentages in the bottom matrix cannot be greater than 100. |
|
Allocation Amount |
When the value in the Allocation Method dropdown field is Amount, you can enter an amount value here that can be allocated to the branch company identified in the corresponding Branch Code field. The total of all allocation amounts in the bottom matrix cannot be greater than the Total Allocation Amount value in the top matrix. |
|
Contact Person |
Enter the name of the contact person to whom the email notification is to be sent. |
|
Remarks |
Enter additional information regarding the allocation entry. |
|
Project |
If required, specify a project for the selected row. |
|
Distr. Rule |
If required, specify a distribution rule for the selected row. |
|
Dimension |
Choose distribution rules for the dimensions. |
|
Status |
Displays the status of the reciprocal journal voucher / journal entry created in the receiver system when you post the G/L allocation entry. |
|
Confirmed |
Indicates that the reciprocal journal voucher created in the receiver system when you post a G/L allocation entry, has been saved as a journal entry. |
|
Document Number |
Display document number of the journal entry / A/P invoice document created in the receiver system. |
|
Posting date |
Display posting date of the journal entry / A/P invoice document created in the receiver system. |
|
Rejected Document Number |
Displays the journal entry and A/R invoice cancellation document created in the sender system as a result of rejection by the receiver system. |
|
Add |
Saves the allocation data for posting. |
|
Cancel |
Closes the Allocation window. |
|
Allocate |
Allocated the A/P service invoice to the selected branch companies. |
|
Load All Branches |
Inserts in the bottom matrix the IC branch codes of all the other branch companies. |