General Settings of Intercompany Solution

General Settings of Intercompany Solution

This window enables you to define general settings for the Intercompany Integration Solution.

In SAP Business One Main Menu, choose Administration → Setup → Intercompany → General Settings.


General Settings Window

Default Status for Marketing Documents

Select the default status for marketing documents in the receiving branch company. The preselected status is Accept. You can change it to Pending if required.

Default Status for Journal Voucher

Select the default status for journal vouchers in the receiving branch company. The default status is Accept. You can change it to Pending if required.  

Drop Ship Warehouse

The solution automatically creates the drop-ship warehouse and set the warehouse code IC_DShip in this field. The document exchange cycle feature requires a drop ship warehouse in each branch company

Receive G/L Allocation as

Define whether to receive allocations in the receiving company, such as Journal Voucher or Journal Entry. By default, this field is set to Journal Voucher.

Disable Tax Comparison

Selecting this checkbox disables the tax comparison engine.

Note

This setup is only relevant for the Brazil localization

Allow Direct Creation of Sales Order

Selecting this checkbox allows creation of direct Sales Order [without the creation of Purchase Order] in a participating branch company. This checkbox is selected by default.

Block Creation of Intercompany Marketing Documents Until Base Document is Confirmed

Selecting this checkbox blocks the creation of intercompany marketing document until the base document is confirmed. This checkbox is selected by default.

If enabled, users in the sender company cannot use the Copy To and Copy From functions for the following intercompany marketing documents until the base document is confirmed:


    1. Delivery – Copy to – A/R invoice
    2. A/R reserve invoice – Copy to – Delivery
    3. A/R reserve invoice – Copy to – A/R correction invoice
    4. A/R correction invoice – Copy to – A/R correction invoice
    5. A/R correction invoice – Copy to – A/R correction invoice reversal
    6. Delivery - Copy from -  A/R reserve invoice
    7. Delivery - Copy from - A/R correction invoice
    8. A/R Invoice - Copy from - Delivery
    9. A/R correction invoice - Copy from - A/R invoice
    10. A/R correction invoice - Copy from - A/R correction invoice

Automatically mark item as Global item on Add

Selecting this checkbox automatically sets the item as a global item when the master is added.

Note

If this check box is selected, solution will apply the distribution template code available on item group or the distribution template code you applied before adding the item otherwise no template code will be applied in Distribution Template Code field.

Automatically mark Business Partner as Global Business Partner on Add

Selecting this checkbox automatically sets the business partner as a global business partner when the master is added.

Note

If this check box is selected, solution will apply the distribution template code available on vendor group control accounts/customer group control accounts window against a business partner group or the distribution template code you applied before adding the business partner otherwise no template code will be applied in Distribution Template Code field.

Treasury Company

Select this checkbox to set the company as a Treasury company. The treasury company can make the vendor payment on behalf of subsidiary companies.

Note

If this check box is selected, a new Intercompany Vendor Payment window appears.

To display the Intercompany Vendor Payment window, in the SAP Business One Main Menu, choose Banking → Outgoing Payments → Intercompany Vendor Payment.

Direct creation of Firm Marketing Document

Select this check box to create the firm marketing document instead of draft document.

  Note

The solution will create the firm document, If sender company document total matches with receiver company document total.

The user can select the specific document(s) which he wants to replicate as a “Firm document” by clicking on the browse button along with the checkbox.
Automatically Assign Tax Codes to Receiving Documents in Intercompany Trade
Select this check box to automatically assign the tax code to the marketing documents in the receiving company.

 Note

The solution will assign the tax code on intercompany trade documents only if the tax code and tax rate are matched in the receiver company with the sender company tax code otherwise the tax code will not be assigned automatically.

Service Invoice Allocation: 

Allocations from A/P service invoices or A/R service invoices can be received as journal vouchers or journal entries, similar to G/L allocations or an invoice.

Disable G/L Allocation

Select this checkbox to disable G/L type allocations from A/P service invoice or A/R service invoice. This checkbox is selected by default.

Disable Invoice Allocation

Select this checkbox to disable Invoice type allocations from A/P service invoices or A/R service invoice.

Default Allocation Type

Set the default allocation type for A/P service invoices or A/R service invoice. The available options are G/L or Invoice (set as default).

Copy Project Code From Top Matrix

Select this checkbox to copy the project code from top matrix to the bottom matrix. This checkbox is selected by default.

Copy Distr. Rule From Top Matrix

Select this checkbox to copy the distribution rule from the top matrix to the bottom matrix. This checkbox is selected by default.

Copy Dimension From Top Matrix

Select this checkbox to copy the dimensions from the top matrix to the bottom matrix. This checkbox is selected by default.

Posting Schemas for Distribution Rule

Select the posting schemas for distribution rules in A/P service invoice or A/R service invoice allocations (G/L type). You can use the default status Common Distribution Rule Posting or change it to Differential Distribution Rule Posting.

Note
    1. In the Differential Distribution Rule Posting schema, the distribution rules selected in the top table of the Allocation window are used in the sender company’s journal entries. If distribution rule replication is configured in the company template, the distribution rules selected in the bottom table for each branch company are replicated to journal vouchers in the receiver company.
    2. In the Common Distribution Rule Posting schema, the distribution rules selected in the top and bottom tables of the Allocation window are used in the sender company’s journal entries. If distribution rule replication is configured in the company template, same distribution rules replicate to the branch company.

Posting Schemas for Project Code

Select the posting schemas for project codes in A/P service invoice or A/R service invoice allocations (G/L type). You can use the default status Common Distribution Rule Posting or change it to Differential Distribution Rule Posting.

Note
    1.  In the Differential Project Code Posting schema, the project codes selected in the top table of the Allocation window are used in the sender company’s journal entries. If project code replication is configured in the company template, the project codes selected in  the bottom table for each branch company are replicated to journal vouchers in the receiver company.
    2.  In the Common Project Code Posting schema, project codes selected in the top and bottom tables of the Allocation window are used in the sender company’s journal entries. If project code replication is configured in the company template,  the same project codes replicate to the branch company.

G/L Allocation

Copy Project Code From Top Matrix

Select this checkbox to copy the project code from top matrix to the bottom matrix. This checkbox is selected by default.

Copy Distr. Rule From Top Matrix

Select this checkbox to copy the distribution rule from the top matrix to the bottom matrix. This checkbox is selected by default.

Copy Dimension From Top Matrix

Select this checkbox to copy dimensions from the top matrix to the bottom matrix. This checkbox is selected by default.

Posting Schemas for Distribution Rule

Select the posting schemas for distribution rules in G/L allocation. You can use the default status Common Distribution Rule Posting or change it to Differential Distribution Rule Posting.

Note
    1. In the Differential Distribution Rule posting schema, distribution rules selected in the top table of the G/L Allocation window are used in the sender company’s journal entries. If distribution rule replication is configured in the company template, distribution rules selected in the bottom table for each branch company are replicated to the journal vouchers in the receiver company.
    2. In the Common Distribution Rule posting schema, distribution rules selected in the top and bottom tables of the  G/L Allocation window are used in the sender company’s journal entry. If distribution rule replication is configured in the company template, the same distribution rules replicate to the branch company.

Posting Schemas for Project Code

Select the posting schemas for project codes in G/L allocation. You can use the default status Common Distribution Rule Posting or change it to Differential Distribution Rule Posting.

Note
    1. In the Differential Project Code posting schema, project codes selected in the top table of the G/L Allocation window are used in the sender company’s journal entry. If project code replication is configured in the company template, project codes selected in the bottom table for each branch company are replicated to journal vouchers in the receiver company.
    2. the Common Project Code Posting schema, project codes selected in the top and bottom tables of the G/L Allocation window are used in the sender company’s journal entries. If project code replication is configured in the company template, the same project codes replicate to the branch company.


Note  
This setup must be performed in all branch companies.



Next Step: Alerts Administration Setup of Intercompany Solution


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