Note

The following steps are not required if the Receive G/L Allocation As is setup as Journal Entry in Intercompany General Settings window in the receiver system.

To accept an allocation transaction, perform the following steps in the receiver systems.

1. Open the Journal Vouchers window.
   

All Journal Voucher No. displaying the user as B1i are entries created as a result of allocation transactions in the sender system.

2. Display the Journal Voucher Entry window by double-clicking an entry line in the Journal Vouchers window.
   

1. If the allocation entry in the sender system is a credit, the journal voucher in the receiver system credits the due to account of the sender company (defined in the branch accounts setup of the receiver company) and debits the default expense account (defined in the default accounts setup of the receiver company). 
   
2. If the allocation entry in the sender system is a debit, the journal voucher in the receiver system debits the due from account of the sender company (defined in the branch accounts Setup of the receiver company) and credits the default income account (defined in the default accounts setup of the receiver company). 
   
3. Alternatively, if the G/L account selected while creating the allocation in the sender system has been classified with either Balance Sheet or Profit and Loss categories, and a corresponding account for that category exists in the receiver company, that account will be used instead of the default expense or default income account. The due to / due from entries will not be impacted.
   
4. If the allocation account is selected for a branch code in the  bottom matrix in the sender system, then this allocation account will be used instead of the receiver company´s default expense account or default income account. The due to and due from entries in the receiver system will not be impacted. If the allocation account is selected, then it is always given posting priority in the receiver system.

3. Before posting the journal voucher, you can change the default expense account or the default income account to any other specific G/L account.
   
4. Change the Status field to Accept or Reject depending on your decision.
   

If you choose the status as Reject and update the journal voucher:

1. The application automatically closes the journal voucher.
   
2. The system sends an Alert message to the Alert User (defined in Intercompany alert administration setup) of the sender system, indicating an update of the journal voucher
   
3. A reverse journal entry is automatically created for a receiving branch in the sender company. The reversal journal entry number will be displayed in the Rejected Document Number field in the bottom matrix of the G/L Allocation window in the sender company.
   

If you choose the status as Accept and update the journal voucher, the system sends an Alert message to the Alert User of the sender system, indicating an update of the journal voucher. 

5. Post the voucher. 
   

The journal voucher is saved as a journal entry.

Note

1. The status of the journal voucher is updated in the bottom matrix of the Allocation window in the sender system. If the voucher is posted, the Confirmed field in the bottom matrix is selected. Additionally Document Number, Posting Date field is updated. The user of the sender system can view the status of the A/P invoice by navigating to the corresponding allocation entry using the Allocation window.
   
2. The system would use the Intercompany General Settings setups of the receiver company when creating the receiver document, that is – journal voucher or journal entry. 
   
3. The system would use the Intercompany General Settings setups of the receiver company to set the default status for journal voucher as Pending or Accept.