Creating Allocation Transactions – Invoice Type Allocation in A/P Service Invoice Allocation in Intercompany Solution

Creating Allocation Transactions – Invoice Type Allocation in A/P Service Invoice Allocation in Intercompany Solution


To create an allocation transaction, perform the following steps in the sender system.

  1. Navigate to an open A/P Service Invoice and choose the Open Allocation button.
  2. Specify the following allocation information:
            1. Top matrix:
  1. Select allocation type as Invoice. All other fields in the top matrix are drawn automatically from the A/P service invoice. All other fields except posting date in the top matrix are read-only. Each line in the top matrix corresponds to a line in the A/P service invoice.
  2. Highlight the individual rows in the top matrix to populate corresponding allocation information in the bottom matrix. 
            2. Choose an option from the Allocation Method dropdown list.
            3.  Bottom matrix:
  1. Specify the IC branch codes of the companies in bottom matrix to which the allocation is to be made. You can use the Load All Branches button to automatically populate the IC branch codes of all branch companies.
  2. If receiver company is branch enabled, Specify the receiver company branch code in the Receiver Branch Code field.
  3. If you specify the target company allocation account for a IC branch code in Allocation Account Code   field, the allocation account will be used instead of the default expense account in the receiver company. 

Note

To set up the replication schedule for the allocation account, in the Administration Console, choose the Preferences option. In the left frame, choose Allocation Acct Scheduling and complete the setup. You can set the schedule to reoccur on a daily or weekly basis at a defined time. For more information, refer to the Administrator’s Guide for the Intercompany Integration Solution for SAP Business One.

You can also synchronize the allocation account from SAP Business One by choosing Administration → System Initialization → Company Details  →  Accounting Data tab. In the Allocation Accounts Synchronization field, choose the Sync button.

  1. Depending on the selected allocation method, specify a value in either the Allocation % or Allocation Amount field. 
  1. Choose Add to save the allocation information, and then choose Allocate.

The system creates a separate interbranch draft A/R invoice for each branch company to which the allocation is to be made.

  1. In the Draft Documents window:
  1. From the User dropdown list, choose the user.
  2. Choose and display the interbranch draft A/R invoice
  1. Specify any additional information, if required, and choose Add.
  1. A draft A/P invoice is created in the receiver system



Next Step: Accepting Allocation Transactions – Invoice Type Allocation in A/P Service Invoice Allocation in Intercompany Solution