Window Enhancements for Document Exchange in Intercompany Solution

Window Enhancements for Document Exchange in Intercompany Solution

New fields that are relevant to the Intercompany Integration Solution have been added to the following marketing document windows. The fields provide additional information regarding the document exchange in interbranch transactions.

Note
To assign a tax code automatically in receiving branch company, select the checkbox Automatically Assign Tax Codes to Receiving Documents in Intercompany Trade in the intercompany General Settings. The tax code is assigned only if the tax code and tax rate of the sender company document are matched with the receiver company document.

Purchase Quotation

The Purchase Quotation window now contains Intercompany tab displaying the following fields, which are relevant to interbranch transactions. 

For all fields (except 7):

    1. You cannot update (checkbox) or modify the contents of (text box) the field. 
    2. The system automatically selects the field (checkbox).
    3. The system automatically inserts data into the field (text box) for interbranch transactions, or when you select a business partner of type Branch in the marketing document. 


Purchase Order Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document.

2

Branch Partner Code

Displays the branch code of the receiver system. 

3

Branch BP Code

Displays the business partner code used on the marketing document of the receiver system. 

4

Sales Quotation Ref.

Displays the number of the marketing document of the receiver system. 

5

Document Status

Displays the status of the receiver system document.

Status values:

    1. Pending: default
    2. Accept: mandatory for adding the document
    3. Reject

6

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

7

Comments

Serves the same purpose as the Remarks field in marketing documents. 

8

Receiver Document Total

Displays the total of the receiver system document. 

9

Receiver Document Owner

Identifies the owner of the receiver system document.


Service type purchase orders display the following fields:

SI. No.

Field

Description

1

Receiver Account Code

The G/L account code of the receiver company. Press TAB in this field and in the Choose from List window select the specific G/L account of the receiver company.

2

Receiver Account Name

Displays the G/L account name of the receiver company


If Multi Branches is enabled in any of the company configured in the landscape, the system displays the following fields on purchase quotation:

SI. No.

Field

Description

1

Receiver Branch

Displays the branch available in the receiver company. Select the receiver branch from the dropdown.

Note

The system uses the Receiver Branch specify in the purchase order to create the draft sales order in the receiver company. 

Sales Quotation

The Sales Quotation window now contains Intercompany tab displaying the following fields, which are relevant to interbranch transactions.

For all fields (except 4 and 8):

    1. You cannot update (checkbox) or modify the contents of (text box) the field.
    2. The system automatically selects (checkbox) or inserts data into (text box) the field for interbranch transactions.


Sales Quotation Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the sender company. 

3

Branch BP Code

Displays the business partner code used in the marketing document of the sender company. 

4

Comments

Serves the same purpose as the Remarks field in marketing documents.

5

Purchase Quotation Ref.

Displays the number of the marketing document of the sender system. 

6

Sender Document Total

Displays the total of the sender system document. 

7

Sender Document Owner

Identifies the owner of the sender system document. 

8

Document Status

Displays the status of the receiver system document; editable when the document is in draft mode. Status values:

    1. Pending: default
    2. Accept: mandatory for adding the document
    3. Reject 

9

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

The Sales Quotation window supports the following additional buttons:

Field

Description

Source Tax Details

Choose this button to open the window contains sender branch company tax information.

Note

This button is only relevant for the Brazil localization.


Service type sales quotation display the following fields:

SI. No.

Field

Description

1

Sender Account Code

Displays the G/L account code of the sender company.

2

Sender Account Name

Displays the G/L account name of the sender company.


If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on sales quotation:

SI. No.

Field

Description

1

Sender Branch

Displays the sender branch name of the sender company. 

Note

The Unit Price and Quantity specified in the Sales Quotation will update the Quoted Qty. and Unit Price field of Purchase Quotation.

Purchase Order

The Purchase Order window now contains Intercompany tab displaying the following fields, which are relevant to interbranch transactions. 

For all fields (except 5, 6, 7, and 10):

    1. You cannot update (checkbox) or modify the contents of (text box) the field. 
    2. The system automatically selects the field (checkbox).
    3. The system automatically inserts data into the field (text box) for interbranch transactions, or when you select a business partner of type Branch in the marketing document. 


Purchase Order Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document.

2

Branch Partner Code

Displays the branch code of the receiver system. 

3

Branch BP Code

Displays the business partner code used on the marketing document of the receiver system. 

4

Sales Order Ref.

Displays the number of the marketing document of the receiver system. 

5

Ship to BP

If the delivery against a purchase order is to an external customer, enter a customer code by pressing TAB and selecting a business partner set as Global Business Partner from the Choose from List window. 

6

Ship To BP Ref. No.

If the delivery for a purchase order is to an external customer, enter the purchase order reference number.

7

Ship To BP Address

If the delivery for a purchase order is to an external customer, enter the ship to address for delivery.

8

Document Status

Displays the status of the receiver system document.

Status values:

    1. Pending: default
    2. Accept: mandatory for adding the document
    3. Reject

9

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

10

Comments

Serves the same purpose as the Remarks field in marketing documents. 

11

Receiver Document Total

Displays the total of the receiver system document. 

12

Receiver Document Owner

Identifies the owner of the receiver system document.


Service type purchase orders display the following fields:

SI. No.

Field

Description

1

Receiver Account Code

The G/L account code of the receiver company. Press TAB in this field and in the Choose from List window select the specific G/L account of the receiver company.

2

Receiver Account Name

Displays the G/L account name of the receiver company


If Multi Branches is enabled in any of the company configured in the landscape, the system displays the following fields on purchase orders:

SI. No.

Field

Description

1

Receiver Branch

Displays the branch available in the receiver company. Select the receiver branch from the dropdown.

Note

The system uses the Receiver Branch specify in the purchase order to create the draft sales order in the receiver company. 

Sales Order

The Sales Order window now contains Intercompany tab displaying the following fields, which are relevant to interbranch transactions.

For all fields (except 4 and 11):

    1. You cannot update (checkbox) or modify the contents of (text box) the field.
    2. The system automatically selects (checkbox) or inserts data into (text box) the field for interbranch transactions.


Sales Order Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the sender company. 

3

Branch BP Code

Displays the business partner code used in the marketing document of the sender company. 

4

Comments

Serves the same purpose as the Remarks field in marketing documents.

5

Purchase Order Ref.

Displays the number of the marketing document of the sender system. 

6

Sender Document Total

Displays the total of the sender system document. 

7

Ship to BP

Displays the code of the business partner to which to make the delivery against the sales order. 

8

Ship To BP Ref. No.

Displays the purchase order reference number of the external customer in the sender system.

9

Ship To BP Address

Displays the purchase order ship to address of the external customer in the sender system.

10

Sender Document Owner

Identifies the owner of the sender system document. 

11

Document Status

Displays the status of the receiver system document; editable when the document is in draft mode. Status values:

    1. Pending: default
    2. Accept: mandatory for adding the document
    3. Reject 

12

Confirmed

Indicates that the user in the receiver system has posted the draft document. 


The Sales Order window supports the following additional buttons:

Field

Description

Create Delivery

Automatically creates a draft delivery document if the delivery against a sales order is to an external customer. 

Displays a window requesting user input for the item quantities that need to be delivered.

Source Tax Details

Choose this button to open the window contains sender branch company tax information.

Note

This button is only relevant for the Brazil localization.


Service type sales orders display the following fields:

SI. No.

Field

Description

1

Sender Account Code

Displays the G/L account code of the sender company.

2

Sender Account Name

Displays the G/L account name of the sender company.


If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on sales orders:

SI. No.

Field

Description

1

Sender Branch

Displays the sender branch name of the sender company. 


Note

Following fields at line level can also be replicated from Sales Order back to Purchase Order:

    1. Unit Price
    2. Currency
    3. Discount Percent
    4. Delivery Date [if configured in Intercompany Administration Console â†’ Preferences â†’ Marketing Documents Configuration]

Delivery

The Delivery window now contains an Intercompany tab displaying the following fields, which are relevant to interbranch transactions.

For all fields (except 9):

    1. You cannot update (checkbox) or modify the contents of (text box) the field. 
    2. The system automatically selects the field (checkbox).
    3. The system automatically inserts data into the field (text box) for interbranch transactions or when you select a business partner of type Branch in the marketing document 



Delivery Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the receiver system. 

3

Branch BP Code

Displays the business partner code that will be used on the marketing document of the receiver system. 

4

Goods Receipt PO Ref.

Displays the number of the marketing document of the receiver system. 

5

Receiver Document Total

Displays the total of the receiver system document. 

6

Receiver Document Owner

Identifies the owner of the receiver system document. 

7

Receiver Document Status

Displays the status of the receiver system document; editable when the document is in draft mode. Status values:

Pending: default

Accept: mandatory for adding the document

Reject

8

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

9

Comments

Serves the same purpose as the Remarks field in marketing documents.


Service type deliveries display the following fields:

SI. No.

Field

Description

1

Receiver Account Code

The G/L account code of the receiver company. Press the TAB key in this field and in the Choose from List window select the specific G/L account of the receiver company.

2

Receiver Account Name

Displays the G/L account name of the receiver company


If Multi Branches is enabled in any of the company configured in the landscape, the system displays the following fields on delivery:

SI. No.

Field

Description

1

Receiver Branch

Displays the branch available in the receiver company. Select the receiver branch from the dropdown.

Note

The system uses the Receiver Branch specify in the delivery to create the draft Goods Receipt PO in the receiver company. 

Goods Receipt PO

The Goods Receipt PO window now contains an Intercompany tab displaying the following fields, which are relevant to interbranch transactions.

For all fields (except 4 and 8):

You cannot update (checkbox) or modify the contents of (text box) the field.
The system automatically selects (checkbox) or inserts data into (text box) this field for interbranch transactions.


Goods Receipt PO Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the sender company. 

3

Branch BP Code

Displays the business partner code used in the marketing document of the sender company. 

4

Comments

Serves the same purpose as the Remarks field in marketing documents.

5

Delivery Ref.

Displays the number of the marketing document of the sender system. 

6

Sender Document Total

Displays the total of the sender system document. 

7

Sender Document Owner

Identifies the owner of the sender system document. 

8

Document Status

Displays the status of the receiver system document; editable when the document is in draft mode. Status values:

    1. Pending: default
    2. Accept: mandatory for adding the document
    3. Reject 

9

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

10

Source Tax Details

Choose this button to open the window contains sender branch company tax information.

Note

This button is only relevant for the Brazil localization.


Service type goods receipt POs display the following fields:

SI. No.

Field

Description

1

Sender Account Code

Displays the G/L account code of the sender company.

2

Sender Account Name

Displays the G/L account name of the sender company.


If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on goods receipt PO:

SI. No.

Field

Description

1

Sender Branch

Displays the sender branch name of the sender company. 

A/R Invoice

The A/R Invoice window now contains an Intercompany tab displaying the following fields, which are relevant to interbranch transactions.

For all fields (except 7):

    1. You cannot update (checkbox) or modify the contents of (text box) the field. 
    2. The system automatically selects the field (checkbox).
    3. The system automatically inserts data into the field (text box) for interbranch transactions, or when you select a business partner of type Branch in the marketing document. 


A/R Invoice Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the receiver system. 

3

Branch BP Code

Displays the business partner code that will be used on the marketing document of the receiver system. 

4

A/P Invoice Ref.

Displays the number of the marketing document of the receiver system. 

5

Receiver Document Status

Displays the status of the receiver system document. 

6

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

7

Comments

Serves the same purpose as the Remarks field in marketing documents.

8

BP Code

Displays the customer code of allocated A/R service invoice of the sender company.

9

BP Name

Displays the customer name of allocated A/R service invoice of the sender company.

10

BP Ref. No.

Displays the Customer reference number of allocated A/R service invoice of the sender company.

11

Document Number

Displays the number of allocated A/R service invoice of the sender company.

12

Document Row No.

Displays the row number of allocated A/R service invoice of the sender company.

13

Posting Date

Displays the posting date of allocated A/R service invoice of the sender company.

14

Document Remarks

Displays the remarks of allocated A/R service invoice of the sender company.

15

Receiver Document Total

Displays the total of the receiver system document. 

16

Receiver Document Owner

Identifies the owner of the receiver system document. 

17

Allocation Invoice

Reference

On allocating expenses from an A/P invoice, the system creates a service type interbranch A/R invoice equivalent to the allocation amount.

This field:

    1. Captures the number of the A/P invoice
    2. Is automatically populated by the system


Service type A/R invoices display the following fields:

SI. No.

Field

Description

1

Receiver Account Code

The G/L account code of the receiver company. Press the TAB key in this field and in the Choose from List window select the specific G/L account of the receiver company.

2

Receiver Account Name

Displays the G/L account name of the receiver company


If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on A/R Invoice:

SI. No.

Field

Description

1

Receiver Branch

Displays the branch available in the receiver company. Select the receiver branch from the dropdown.

Note

The system uses the Receiver Branch specify in the A/R invoice to create the draft A/P Invoice in the receiver company. 

The A/P Invoice window supports the following additional button:

Field

Description

Open Allocation

Opens the Allocation window. 

Enabled only for Service type A/P invoices.


Allocation Window

The Allocation window enables you to allocate to other branch companies income recorded in the A/R service invoice.

Field

Description

Allocation Type

Two types of allocation are supported. Choose either G/L or Invoice from this dropdown list.

Branch

Displays the Branch Name as on the A/R service Invoice.

Description.

Displays the description of the G/L account as on the A/R service invoice.

G/L account

Displays the G/L account as on the A/R service invoice.

Total (LC), Tax Amount

Display the total amount in local currency and tax amount as on the A/R service invoice. 

Posting Date

Displays the posting date as specified in the A/R service invoice.If required, you can change the date.

Project

Displays the project as specified in the A/R service invoice.

Distr. Rule

Displays the distribution rule as specified in the A/R service invoice.

Dimension 

Displays the dimension as specified in the A/R service invoice.

Freight 1 (LC)

Displays the Freight 1(LC) amount as on the A/R Service Invoice. 

Freight 1 Tax(LC)

Displays the Freight 1 Tax (LC) amount as on the A/R Service Invoice. 

Freight 2 (LC)

Displays the Freight 2(LC) amount as on the A/R Service Invoice. 

Freight 2 Tax(LC)

Displays the Freight 2 Tax (LC) amount as on the A/R Service Invoice. 

Freight 3 (LC)

Displays the Freight 3(LC) amount as on the A/R Service Invoice. 

Freight 3 Tax(LC)

Displays the Freight 3 Tax (LC) amount as on the A/R Service Invoice. 

Distribution Amount

Displays the Distribution amount as on the A/R Service Invoice.

Total Allocation Amount

The maximum amount that can be allocated per row.

Use the following formula to calculate the total allocation amount:

[{ Total (LC) + Tax Amount (LC) – Discount } + { Freight 1 (LC) + Freight 1 Tax (LC) + Freight 2 (LC) + Freight 2 Tax (LC) + Freight 3 (LC) + Freight 3 Tax (LC) } + Distrib. Amount (LC)]

Where Discount = [ Discount % / 100 * Total (LC) ]

Journal Entry

Displays the journal entry number for the allocation line.

Account Classification

When an account is selected in the top matrix of the Allocation window, the account classification defined for the account in the chart of accounts is copied to this field.

Account Type

When an account is selected in the top matrix of the Allocation window, the account type defined for the account in the chart of accounts is copied to this field.

Allocated

This checkbox becomes selected once the A/R service invoice is allocated to a branch company. 

Allocation Method

The system supports two methods of allocation. Choose either Amount (default) or Percentage from this dropdown list. 

Calculate Allocation Amt / %

When the value in the Allocation Method dropdown field is Amount, the caption of this button is Calculate Allocation %. 

Choose the button to:

    1. Automatically calculate the amount value in the Allocation Amount field as a percentage 
    2. Display the result in the Allocation % field 


When the value in the Allocation Method dropdown field is Percentage, the label of this button is Calculate Allocation Amt. 

Choose the button to:

    1. Automatically calculate the percentage value in the Allocation % field as an amount 
    2. Display the result in the Allocation Amount field 

IC Branch Code

Press the TAB key in this field and from the Choose from List window select the IC branch code of the company to which the allocation is to be made.

Receiver Branch Code

If receiver company is branch enabled, Specify the receiver company branch code.

Receiver Branch Name

Displays the receiver branch name.

Allocation. Account, Name

The code and name of the allocation account. Press TAB in this field and select the relevant allocation account for the receiver company.

Allocation %

When the value in the Allocation Method dropdown field is Percentage, you can enter a percentage value here that can be used to calculate the corresponding Allocation Amount. 

The total of all line percentages in the bottom matrix cannot be greater than 100.

Allocation Amount

When the value in the Allocation Method dropdown field is Amount, you can enter an amount value here that can be allocated to the branch company identified in the corresponding Branch Code field. 

The total of all allocation amounts in the bottom matrix cannot be greater than the Total Allocation Amount value in the top matrix.

Contact Person

Enter the name of the contact person to whom the email notification is to be sent.

Remarks

Enter additional information regarding the allocation entry.

Project

If required, specify a project for the selected row.

Distr. Rule

If required, specify a distribution rule for the selected row.

Dimension 

Choose distribution rules for the dimensions.

Status

Displays the status of the reciprocal journal voucher / journal entry created in the receiver system when you post the G/L allocation entry.

Confirmed

Indicates that the reciprocal journal voucher created in the receiver system when you post a G/L allocation entry, has been saved as a journal entry.

Document Number

Display document number of the journal entry / A/R invoice document created in the receiver system.

Posting date

Display posting date of the journal entry / A/R invoice document created in the receiver system.

Rejected Document Number

Displays the journal entry and A/P invoice cancellation document created in the sender system as a result of rejection by the receiver system.

Add

Saves the allocation data for posting.

Cancel

Closes the Allocation window.

Allocate

Allocated the A/P service invoice to the selected branch companies.

Load All Branches

Inserts in the bottom matrix the IC branch codes of all the other branch companies. 

A/P Invoice

The A/P Invoice window now contains Intercompany tab displaying the following fields, which are relevant to interbranch transactions.

For all fields (except 4 and 15):

    1. You cannot update (checkbox) or modify the contents of (text box) the field.
    2. The system automatically selects (checkbox) or inserts data into (text box) this field for interbranch transactions.


A/P Invoice Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the sender company. 

3

Branch BP Code

Displays the business partner code used in the marketing document of the sender company. 

4

Comments

Serves the same purpose as the Remarks field in marketing documents.

5

A/R Invoice Ref.

Displays the number of the marketing document of the sender system. 

6

Sender Document Total

Displays the total of the sender system document. 

7

Sender Document Owner

Identifies the owner of the sender system document. 

8

BP Code

Displays the vendor code of allocated A/P service invoice of the sender company.

9

BP Name

Displays the vendor name of allocated A/P service invoice of the sender company.

10

BP Ref. No.

Displays the vendor reference number of allocated A/P service invoice of the sender company.

11

Document Number

Displays the number of allocated A/P service invoice of the sender company.

12

Document Row No.

Displays the row number of allocated A/P service invoice of the sender company.

13

Posting Date

Displays the posting date of allocated A/P service invoice of the sender company.

14

Document Remarks

Displays the remarks of allocated A/P service invoice of the sender company.

15

Document Status

Displays the status of the receiver system document; editable when the document is in draft mode. 

Status values:

    1. Pending: default
    2. Accept: mandatory for adding the document
    3. Reject

16

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

17

Source Tax Details

Choose this button to open the window contains sender branch company tax information.

Note

This button is only relevant for the Brazil localization.


Service type A/P invoices display the following fields:

SI. No.

Field

Description

1

Sender Account Code

Displays the G/L account code of the sender company.

2

Sender Account Name

Displays the G/L account name of the sender company.


If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on A/P Invoice:

SI. No.

Field

Description

1

Sender Branch

Displays the sender branch name of the sender company. 


The A/P Invoice window supports the following additional button:

Field

Description

Open Allocation

Opens the Allocation window. 

Enabled only for Service type A/P invoices.


Allocation Window

The Allocation window enables you to allocate to other branch companies expenses recorded in the A/P service invoice.

Field

Description

Allocation Type

Two types of allocation are supported. Choose either G/L or Invoice from this dropdown list.

Branch

Displays the Branch Name as on the A/P service Invoice.

Description.

Displays the description of the G/L account as on the A/P service invoice.

G/L account

Displays the G/L account as on the A/P service invoice.

Total (LC), Tax Amount

Display the total amount in local currency and tax amount as on the A/P service invoice. 

Posting Date

Displays the posting date as specified in the A/P service invoice.If required, you can change the date.

Project

Displays the project as specified in the A/P service invoice.

Distr. Rule

Displays the distribution rule as specified in the A/P service invoice.

Dimension 

Displays the dimension as specified in the A/P service invoice.

Freight 1 (LC)

Displays the Freight 1(LC) amount as on the A/P Service Invoice. 

Freight 1 Tax(LC)

Displays the Freight 1 Tax (LC) amount as on the A/P Service Invoice. 

Freight 2 (LC)

Displays the Freight 2(LC) amount as on the A/P Service Invoice. 

Freight 2 Tax(LC)

Displays the Freight 2 Tax (LC) amount as on the A/P Service Invoice. 

Freight 3 (LC)

Displays the Freight 3(LC) amount as on the A/P Service Invoice. 

Freight 3 Tax(LC)

Displays the Freight 3 Tax (LC) amount as on the A/P Service Invoice. 

Distribution Amount

Displays the Distribution amount as on the A/P Service Invoice.

Total Allocation Amount

The maximum amount that can be allocated per row.

Use the following formula to calculate the total allocation amount:

[{ Total (LC) + Tax Amount (LC) – Discount } + { Freight 1 (LC) + Freight 1 Tax (LC) + Freight 2 (LC) + Freight 2 Tax (LC) + Freight 3 (LC) + Freight 3 Tax (LC) } + Distrib. Amount (LC)]

Where Discount = [ Discount % / 100 * Total (LC) ]

Journal Entry

Displays the journal entry number for the allocation line.

Account Classification

When an account is selected in the top matrix of the Allocation window, the account classification defined for the account in the chart of accounts is copied to this field.

Account Type

When an account is selected in the top matrix of the Allocation window, the account type defined for the account in the chart of accounts is copied to this field.

Allocated

This checkbox becomes selected once the A/P service invoice is allocated to a branch company. 

Allocation Method

The system supports two methods of allocation. Choose either Amount (default) or Percentage from this dropdown list. 

Calculate Allocation Amt / %

When the value in the Allocation Method dropdown field is Amount, the caption of this button is Calculate Allocation %. 

Choose the button to:

    1. Automatically calculate the amount value in the Allocation Amount field as a percentage 
    2. Display the result in the Allocation % field 


When the value in the Allocation Method dropdown field is Percentage, the label of this button is Calculate Allocation Amt. 

Choose the button to:

    1. Automatically calculate the percentage value in the Allocation % field as an amount 
    2. Display the result in the Allocation Amount field 

IC Branch Code

Press the TAB key in this field and from the Choose from List window select the IC branch code of the company to which the allocation is to be made.

Receiver Branch Code

If receiver company is branch enabled, Specify the receiver company branch code.

Receiver Branch Name

Displays the receiver branch name.

Allocation. Account, Name

The code and name of the allocation account. Press TAB in this field and select the relevant allocation account for the receiver company.

Allocation %

When the value in the Allocation Method dropdown field is Percentage, you can enter a percentage value here that can be used to calculate the corresponding Allocation Amount. 

The total of all line percentages in the bottom matrix cannot be greater than 100.

Allocation Amount

When the value in the Allocation Method dropdown field is Amount, you can enter an amount value here that can be allocated to the branch company identified in the corresponding Branch Code field. 

The total of all allocation amounts in the bottom matrix cannot be greater than the Total Allocation Amount value in the top matrix.

Contact Person

Enter the name of the contact person to whom the email notification is to be sent.

Remarks

Enter additional information regarding the allocation entry.

Project

If required, specify a project for the selected row.

Distr. Rule

If required, specify a distribution rule for the selected row.

Dimension 

Choose distribution rules for the dimensions.

Status

Displays the status of the reciprocal journal voucher / journal entry created in the receiver system when you post the G/L allocation entry.

Confirmed

Indicates that the reciprocal journal voucher created in the receiver system when you post a G/L allocation entry, has been saved as a journal entry.

Document Number

Display document number of the journal entry / A/R invoice document created in the receiver system.

Posting date

Display posting date of the journal entry / A/R invoice document created in the receiver system.

Rejected Document Number

Displays the journal entry and A/R invoice cancellation document created in the sender system as a result of rejection by the receiver system.

Add

Saves the allocation data for posting.

Cancel

Closes the Allocation window.

Allocate

Allocated the A/P service invoice to the selected branch companies.

Load All Branches

Inserts in the bottom matrix the IC branch codes of all the other branch companies. 

A/R Debit Memo

In the A/R Debit Memo window, the Intercompany tab displays the following fields that are relevant to Interbranch transactions.

For all fields (except 7):

    1. You cannot update checkbox fields or modify the contents of text box fields. 
    2. The system automatically selects the checkbox fields.
    3. The system automatically inserts data into the text box fields for Interbranch transactions, or when you select a business partner of type branch in the marketing document.



A/R Debit Memo Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the receiver system. 

3

Branch BP Code

Displays the business partner code that will be used on the marketing document of the receiver system. 

4

A/P Debit Ref.

Displays the number of the marketing document of the receiver system. 

5

Receiver Document Status

Displays the status of the receiver system document. 

6

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

7

Comments

Serves the same purpose as the Remarks field in marketing documents.

8

Receiver Document Total

Displays the total of the receiver system document. 

9

Receiver Document Owner

Identifies the owner of the receiver system document. 


Service type A/R debit memos display the following fields:

SI. No.

Field

Description

1

Receiver Account Code

The G/L account code of the receiver company. Press TAB in this field and in the Choose from List window select the specific G/L account of the receiver company.

2

Receiver Account Name

Displays the G/L account name of the receiver company

If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on A/R debit memo:

SI. No.

Field

Description

1

Receiver Branch

Displays the branch available in the receiver company. Select the receiver branch from the dropdown.

Note

The system uses the Receiver Branch specify in the A/R debit memo to create the draft A/P debit Memo in the receiver company. 

A/P Debit Memo

In the A/P Debit Memo window, the Intercompany tab displays the following fields that are relevant to Interbranch transactions.

For all fields (except 4 and 8):

You cannot update checkbox fields or modify the contents of text box fields.
The system automatically selects check box fields or inserts data into text box fields for Interbranch transactions.


A/P Debit Memo Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the sender company. 

3

Branch BP Code

Displays the business partner code used in the marketing document of the sender company. 

4

Comments

Serves the same purpose as the Remarks field in marketing documents.

5

A/R Debit Note Ref.

Displays the number of the marketing document of the sender system. 

6

Sender Document Total

Displays the total of the sender system document. 

7

Sender Document Owner

Identifies the owner of the sender system document. 

8

Document Status

Displays the status of the receiver system document; editable when the document is in draft mode. 

Status values:

    1. Pending: default
    2. Accept: mandatory for adding the document
    3. Reject

9

Confirmed

Indicates that the user in the receiver system has posted the draft document. 


The service type A/P debit memos display the following fields:

SI. No.

Field

Description

1

Sender Account Code

Displays the G/L account code of the sender company.

2

Sender Account Name

Displays the G/L account name of the sender company.

If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on A/P debit memos:

SI. No.

Field

Description

1

Sender Branch

Displays the sender branch name of the sender company. 

A/R Reserve Invoice

The A/R Reserve Invoice window contains an Intercompany tab displaying the following fields, which are relevant to Interbranch transactions.

For all fields (except 7)

    1. User cannot update (checkbox) or modify the contents of (text box) the field. 
    2. The system automatically selects the field (checkbox).
    3. The system automatically inserts data into the field (text box) for Interbranch transactions, or when you select a business partner of type Branch in the marketing document. 


A/R Reserve Invoice Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the receiver system. 

3

Branch BP Code

Displays the business partner code that will be used on the marketing document of the receiver system. 

4

A/P Res.Invoice Ref.

Displays the number of the marketing document of the receiver system. 

5

Receiver Document Status

Displays the status of the receiver system document. 

6

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

7

Comments

Serves the same purpose as the Remarks field in marketing documents.

8

Receiver Document Total

Displays the total of the receiver system document.

9

Receiver Document Owner

Identifies the owner of the receiver system document. 


Service type A/R Reserve invoices display the following fields:

SI. No.

Field

Description

1

Receiver Account Code

The G/L account code of the receiver company. Press TAB in this field and in the Choose from List window select the specific G/L account of the receiver company.

2

Receiver Account Name

Displays the G/L account name of the receiver company


If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on A/R Reserve Invoice:

SI. No.

Field

Description

1

Receiver Branch

Displays the branch available in the receiver company. Select the receiver branch from the dropdown.

Note

The system uses the Receiver Branch specify in the A/R reserve Invoice to create the draft A/P Reserve Invoice in the receiver company. 

A/P Reserve Invoice

The A/P Reserve Invoice window contains an Intercompany tab displaying the following fields, which are relevant to Interbranch transactions.

For all fields (except 4 and 8)

    1. User cannot update (checkbox) or modify the contents of (text box) the field.
    2. The system automatically selects (checkbox) or inserts data into (text box) this field for Interbranch transactions.


A/P Reserve Invoice Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the sender company. 

3

Branch BP Code

Displays the business partner code used in the marketing document of the sender company. 

4

Comments

Serves the same purpose as the Remarks field in marketing documents.

5

A/R Res.Invoice Ref.

Displays the number of the marketing document of the sender system. 

6

Sender Document Total

Displays the total of the sender system document. 

7

Sender Document Owner

Identifies the owner of the sender system document. 

8

Document Status

Displays the status of the receiver system document; editable when the document is in draft mode. Status values:

    1. Pending: default
    2. Accept: mandatory for adding the document
    3. Reject: to reject the document

9

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

10

Source Tax Details

Choose this button to open the window contains sender branch company tax information. 

Note

This button is only relevant for the Brazil localization.

Service type A/P reserve invoices display the following fields:

SI. No.

Field

Description

1

Sender Account Code

Displays the G/L account code of the sender company.

2

Sender Account Name

Displays the G/L account name of the sender company.


If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on A/P reserve invoice:

SI. No.

Field

Description

1

Sender Branch

Displays the sender branch name of the sender company. 

A/R Correction Invoice

In the A/R Correction Invoice window, the Intercompany tab displays the following fields that are relevant to interbranch transactions.

For all fields (except 7):

Users cannot update checkbox fields or modify the contents of text box fields. 
  The system automatically selects the checkbox field.
The system automatically inserts data into the text box field for Interbranch transactions, or when you select a business partner of branch type in the marketing document.  


A/R Correction Invoice Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the receiver system. 

3

Branch BP Code

Displays the business partner code that will be used on the marketing document of the receiver system. 

4

A/P Correction Inv Ref.

Displays the number of the marketing document of the receiver system. 

5

Receiver Document Status

Displays the status of the receiver system document. 

6

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

7

Comments

Serves the same purpose as the Remarks field in marketing documents.

8

Receiver Document Total

Displays the total of the receiver system document.

9

Receiver Document Owner

Identifies the owner of the receiver system document. 


Service type A/R correction invoices display the following fields:

SI. No.

Field

Description

1

Receiver Account Code

The G/L account code of the receiver company. Press the TAB key in this field and in the Choose from List window select the specific G/L account of the receiver company.

2

Receiver Account Name

Displays the G/L account name of the receiver company


If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on A/R correction invoices:

SI. No.

Field

Description

1

Receiver Branch

Displays the branch available in the receiver company. Select the receiver branch from the dropdown.

Note

The system uses the Receiver Branch specify in the A/R correction invoice to create the draft A/P Correction Invoice in the receiver company. 

A/P Correction Invoice

In the A/P Correction Invoice window, the Intercompany tab displays the following fields that are relevant to inter-branch transactions.

For all fields (except 4 and 8):

    1. Users cannot update checkbox fields or modify the contents of text box fields.
    2. The system automatically selects checkbox fields or inserts data into text box fields for inter-branch transactions.


A/P Correction Invoice Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the sender company. 

3

Branch BP Code

Displays the business partner code used in the marketing document of the sender company. 

4

Comments

Serves the same purpose as the Remarks field in marketing documents.

5

A/R Correction Inv Ref.

Displays the number of the marketing document of the sender system. 

6

Sender Document Total

Displays the total of the sender system document. 

7

Sender Document Owner

Identifies the owner of the sender system document. 

8

Document Status

Displays the status of the receiver system document; editable when the document is in draft mode. Status values:

    1. Pending: default
    2. Accept: mandatory for adding the document
    3. Reject: to reject the document

9

Confirmed

Indicates that the user in the receiver system has posted the draft document. 


Service type A/P correction invoices display the following fields:

SI. No.

Field

Description

1

Sender Account Code

Displays the G/L account code of the sender company.

2

Sender Account Name

Displays the G/L account name of the sender company.


If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on A/P correction invoice:

SI. No.

Field

Description

1

Sender Branch

Displays the sender branch name of the sender company. 

A/R Correction Invoice Reversal

In the A/R Correction Invoice Reversal window, the Intercompany tab displays the following fields that are relevant to Interbranch transactions.

For all fields (except 7):

    1. Users cannot update checkbox fields or modify the contents of text box fields. 
    2. The system automatically selects the checkbox fields.
    3. The system automatically inserts data into text box fields for Interbranch transactions, or when you select a business partner of branch type in the marketing document. 



A/R Correction Invoice Reversal Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the receiver system. 

3

Branch BP Code

Displays the business partner code that will be used on the marketing document of the receiver system. 

4

A/P Correction Inv Rev Ref.

Displays the number of the marketing document of the receiver system. 

5

Receiver Document Status

Displays the status of the receiver system document. 

6

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

7

Comments

Serves the same purpose as the Remarks field in marketing documents.

8

Receiver Document Total

Displays the total of the receiver system document.

9

Receiver Document Owner

Identifies the owner of the receiver system document. 


Service type A/R correction invoice reversals display the following fields:

SI. No.

Field

Description

1

Receiver Account Code

Displays the G/L account code of the receiver company

2

Receiver Account Name

Displays the G/L account name of the receiver company

If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on A/R correction invoice reversal:

SI. No.

Field

Description

1

Receiver Branch

Displays the branch available in the receiver company. Select the receiver branch from the dropdown.

Note

The system uses the Receiver Branch specify in the delivery to create the draft A/P correction invoice reversal in the receiver company. 

A/P Correction Invoice Reversal 

In the A/P Correction Invoice Reversal window, the Intercompany tab displays the following fields that are relevant to Interbranch transactions.

For all fields (except 4 and 8):

Users cannot update checkbox fields or modify the contents of text box fields.
The system automatically selects checkbox or inserts data into text box fields for Interbranch transactions.


A/P Correction Invoice Reversal Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the sender company. 

3

Branch BP Code

Displays the business partner code used in the marketing document of the sender company. 

4

Comments

Serves the same purpose as the Remarks field in marketing documents.

5

A/R Correction Inv Rev Ref.

Displays the number of the marketing document of the sender system. 

6

Sender Document Total

Displays the total of the sender system document. 

7

Sender Document Owner

Identifies the owner of the sender system document. 

8

Document Status

Displays the status of the receiver system document; editable when the document is in draft mode. Status values:

    1. Pending: default
    2. Accept: mandatory for adding the document
    3. Reject: to reject the document

9

Confirmed

Indicates that the user in the receiver system has posted the draft document. 


Service type A/P correction invoice reversals display the following fields:

SI. No.

Field

Description

1

Sender Account Code

Displays the G/L account code of the sender company.

2

Sender Account Name

Displays the G/L account name of the sender company.


If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on A/P correction invoice reversals:

SI. No.

Field

Description

1

Sender Branch

Displays the sender branch name of the sender company. 

Goods Return

The Goods Return window now contains Intercompany tab displaying the following fields, which are relevant to interbranch transactions.

For all fields (except 7)

    1. You cannot update (checkbox) or modify the contents of (text box) the field. 
    2. The system automatically selects the field (checkbox).
    3. The system automatically inserts data into the field (text box) for Interbranch transactions, or when you select a business partner of type Branch in the marketing document. 


Goods Return Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the receiver system. 

3

Branch BP Code

Displays the business partner code that will be used on the marketing document of the receiver system. 

4

Return Ref.

Displays the number of the marketing document of the receiver system. 

5

Receiver Document Status

Indicates the status of the receiver system document. 

6

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

7

Comments

Serves the same purpose as the Remarks field in marketing documents

8

Receiver Document Total

Displays the total of the receiver system document.

9

Receiver Document Owner

Identifies the owner of the receiver system document. 

Service type goods returns display the following fields:

SI. No.

Field

Description

1

Receiver Account Code

The G/L account code of the receiver company. Press TAB in this field and in the Choose from List window select the specific G/L account of the receiver company.

2

Receiver Account Name

Displays the G/L account name of the receiver company

If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on goods return:

SI. No.

Field

Description

1

Receiver Branch

Displays the branch available in the receiver company. Select the receiver branch from the dropdown.

Note

The system uses the Receiver Branch specify in the delivery to create the draft return in the receiver company. 

Return

The Return window now contains Intercompany tab displaying the following fields, which are relevant to Interbranch transactions.

For all fields (except 5 and 9):

    1. You cannot update (checkbox) or modify the contents of (text box) the field.
    2. The system automatically selects (checkbox) or inserts data into (text box) this field for Interbranch transactions.


Return Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document.

2

Correction Document

Indicates a correction document. 

3

Branch Partner Code

Displays the branch code of the sender company. 

4

Branch BP Code

Displays the business partner code used in the marketing document of the sender company. 

5

Comments

Serves the same purpose as the Remarks field in marketing documents.

6

Goods Return Ref.

Displays the number of the marketing document of the sender system.

7

Sender Document Total

Displays the total of the sender system document. 

8

Sender Document Owner

Identifies the owner of the sender system document. 

9

Document Status

Displays the status of the receiver system document; editable when the document is in draft mode. Status values:

    1. Pending: default
    2. Accept: mandatory for adding the document
    3. Reject

10

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

11

Source Tax Details

Choose this button to open the window contains sender branch company tax information. 

Note

This button is only relevant for the Brazil localization.


Service type returns display the following fields:

SI. No.

Field

Description

1

Sender Account Code

Displays the G/L account code of the sender company.

2

Sender Account Name

Displays the G/L account name of the sender company.

If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on returns:

SI. No.

Field

Description

1

Sender Branch

Displays the sender branch name of the sender company. 

A/P Credit Memo

The A/P Credit Memo window now contains an Intercompany tab displaying the following fields, which are relevant to Interbranch transactions.

For fields (except 7):

    1. You cannot update (checkbox) or modify the contents of (text box) the field. 
    2. The system automatically selects the field (checkbox).
    3. The system automatically inserts data into the field (text box) for Interbranch transactions, or when you select a business partner of type Branch in the marketing document. 


A/P Credit Memo Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document. 

2

Branch Partner Code

Displays the branch code of the receiver system. 

3

Branch BP Code

Displays the business partner code that will be used on the marketing document of the receiver system. 

4

A/R Credit Memo Ref.

Displays the number of the marketing document of the receiver system. 

5

Receiver Document Status

Displays the status of the receiver system document. 

6

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

7

Comments

Serves the same purpose as the Remarks field in marketing documents.

8

Receiver Document Total

Displays the total of the receiver system document.

9

Receiver Document Owner

Identifies the owner of the receiver system document. 


Service type A/P credit memos display the following fields:

SI. No.

Field

Description

1

Receiver Account Code

The G/L account code of the receiver company. Press TAB in this field and in the Choose from List window select the specific G/L account of the receiver company.

2

Receiver Account Name

Displays the G/L account name of the receiver company


If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on A/P credit memos:

SI. No.

Field

Description

1

Receiver Branch

Displays the branch available in the receiver company. Select the receiver branch from the dropdown.

Note

The system uses the Receiver Branch specify in the A/P credit memo to create the draft A/R credit memo in the receiver company. 

A/R Credit Memo

The A/R Credit Memo window now contains Intercompany tab displaying the following fields, which are relevant to Interbranch transactions.

For all fields (except 5 and 9):

    1. You cannot update (checkbox) or modify the contents of (text box) the field.
    2. The system automatically selects (checkbox) or inserts data into (text box) this field for Interbranch transactions.


A/R Credit Memo Window

SI. No.

Field

Description

1

Branch Document

Indicates an interbranch document.

2

Correction Document

Indicates a correction document. 

3

Branch Partner Code

Displays the branch code of the sender company. 

4

Branch BP Code

Displays the business partner code used in the marketing document of the sender company. 

5

Comments

Serves the same purpose as the Remarks field in marketing documents.

6

A/P Credit Memo Ref.

Displays the number of the marketing document of the sender system. 

7

Sender Document Total

Displays the total of the sender system document. 

8

Sender Document Owner

Identifies the owner of the sender system document. 

9

Document Status

Displays the status of the receiver system document; editable when the document is in draft mode. Status values:

    1. Pending: default
    2. Accept: mandatory for adding the document
    3. Reject

10

Confirmed

Indicates that the user in the receiver system has posted the draft document. 

11

Source Tax Details

Choose this button to open the window contains sender branch company tax information. 

Note

This button is only relevant for the Brazil localization.


Service type A/R credit memos display the following fields:

SI. No.

Field

Description

1

Sender Account Code

Displays the G/L account code of the sender company.

2

Sender Account Name

Displays the G/L account name of the sender company.


If Multiple Branches is enabled in any of the company configured in the landscape, the system displays the following fields on A/R credit memo:

SI. No.

Field

Description

1

Sender Branch

Displays the sender branch name of the sender company. 




Next Step: Scenario 1: Interbranch One-to-One Purchasing/Sales Transaction

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